New: AI fleet intelligence with anomaly alerts, digests and natural-language questions

Every vehicle, every journey, and every obligation that follows them.

Vectis runs shared-vehicle bookings, the fleet register, the FBT logbook, telematics and road intelligence on one multi-tenant core, so the trip a driver takes at 7:40am is the same record your finance team files in March.

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In-region data: NZ customers in New Zealand, AU in Australia
Self-install OBD-II telematics
Live in a day, not a quarter

Bookings

Vehicles

Live map

Logbooks

Reports

Settings

WEEK 12 · 16–22 MAR

Northern depot pool

14 vehicles9 live3 awaiting approval

Mon 16

Tue 17

Wed 18

Thu 19

Fri 20

Sat 21

Sun 22

Hilux 2.8KMR421

Site 14 survey07:30 → 15:00

Site 14 surveyAll day

Kaiwaka run08:00 → 12:30

Service dueWoF 24 Mar

Ranger XLTNBS887

Water testing09:00 → 16:00

Water testingAll day

On callWeekend

Kona EVPJH204

Council, Whangārei08:15 → 17:00

Training13:00 → 17:00

Charging: depotOvernight

TransitLTC556

Stores delivery07:00 → 11:00

Mangawhai job06:45 → 18:00

UTILISATION

68%

BUSINESS USE (90-DAY)

81.4%Logbook valid

OPEN COMPLIANCE ITEMS

2WoF in 8 days

1 coreBookings, register, logbook, telematics and AI on one multi-tenant database, not four integrations

AutomaticCompleted trips road-snapped and speed-checked as they finish, with no user action

2 regimesFBT assessed against IRD (NZ) and ATO (AU) rules, including the mileage-rate method

< 30 minFrom OBD-II device arriving on site to live on the map, self-installed

Development fixture figures, not approved for publication.

01The platform

Five products that share one record of the truth

Most fleet stacks are a booking tool bolted to a tracking tool bolted to a spreadsheet. Vectis is one domain model: a booking, a trip, a journey classification and an FBT assessment are the same vehicle's history, queried different ways.

Bookings & pools

Day, week and month boards, per-pool approvals, conflict rules, check-out and check-in with odometer, fuel, condition, photos and signature.

Explore bookings

Fleet register & compliance

Every vehicle, lease, insurance policy, WoF, CoF, rego, service schedule, incident, infringement and document, with expiry alerting that starts before the deadline.

Explore the register

FBT logbook

Purpose-built journey records, not bookings reverse-engineered. 90-day (NZ) and 12-week (AU) periods, statutory, operating-cost and mileage-rate methods, audit-ready output.

Explore the logbook

Telematics & road intelligence

Plug-in OBD-II hardware, trip detection on ignition, then road-matched routes and per-segment speed-limit compliance on every finished trip.

Explore telematics

AI fleet intelligence

An AI watchdog and anomaly rules on your fleet data, a regular fleet digest, insights on the reports you run, and a chat surface that answers with your own data.

Explore intelligence

Platform

One multi-tenant core behind web and mobile apps, enterprise SSO and directory provisioning, API access, and access checks enforced server-side.

See the platform

02Bookings & handover

The pool car problem, solved in the two minutes that matter

A shared fleet fails at the handover, not the booking. Vectis makes the handover a record: odometer read, fuel level, condition check, photos of the damage that was already there, and a signature, on a phone, in the carpark.

Conflict-free scheduling
Overlap, booking-window and maximum-duration rules are enforced when the booking is made, not discovered at 7am.
Approvals where you need them, nowhere else
Approval per pool, or only for bookings over a set length. Turn it off for the depot ute and on for the executive EV.

How bookings work

Handover stepCaptured

Odometer148,204 km

Fuel level7/8

Condition check12 of 12 pass

Photos4 · front, rear, both sides

Damage noted on collection1 · RH mirror scuff

Driver signatureSigned 07:31

TRIP PURPOSEBusiness

Site 14 stormwater survey, classified once, carried into the logbook entry and the FBT business-use calculation.

03Telematics & road intelligence

GPS is a dot. Road intelligence is an answer.

Every completed trip is snapped to real road geometry, so drift down the wrong side of a median stops being an incident report. Then each segment is matched to its posted speed limit, and the trip carries its own compliance analysis. Automatically, on every trip, with no analyst in the loop.

Tier	Cost	What it adds
Standard	Included	Full-trip road matching and per-segment speed limits on every organisation, at no per-trip cost
Premium	Google, per trip	Refines the first and last two minutes, where GPS cold-start error is worst

Inside the ingest pipeline

Raw GPS traceRoad-snapped routeLive asset

SEGMENT LIMIT

80 km/h

OVER LIMIT

12 km/h

SEVERITY

Moderate

04FBT & compliance

March is a reporting month, not a reconstruction project

Vectis records journeys as journeys, classifies them as business, private or home-to-work, and then assesses each vehicle under both methods, recommending whichever costs your organisation less.

Statutory

Flat 20% of cost base

Cost base × 20% × days available ÷ 365, less employee contributions. No logbook required, and usually the cheaper answer above 50% private use.

Operating cost

Actual costs × private use

Fuel, repairs, maintenance, rego, insurance, tolls, deemed depreciation and imputed interest, or lease payments. Needs a validated logbook period; can save materially above 70% business use.

NZ mileage rate

Business km × IRD rate

The alternative available to New Zealand organisations, calculated from the kilometres your logbook actually proves rather than an estimate defended after the fact.

Vehicle	Period	Business use	Statutory	Operating cost	Recommended
Kona EV · PJH204	90 days · validated	81.4%	$7,120	$2,384	Operating cost
Ranger XLT · NBS887	90 days · validated	94.0%	$11,400	$1,026	Operating cost
Transit · LTC556	Not started	n/a	$9,860	Unavailable	Statutory

Illustrative figures, not a customer’s result.

How the FBT engine works

05AI fleet intelligence

Ask the fleet a question. Get an answer with its sources.

An AI watchdog and anomaly rules keep watch on fuel, idling, utilisation and compliance. Ask for an explanation of any report you run, get a regular digest before your fleet meeting, and ask questions in plain language: every answer cites the records it came from.

Grounded, not generative
Answers are built from your tenant's records with citations. No cross-tenant retrieval, ever.
Anomaly rules with thresholds you set
Fuel burn against distance, out-of-hours movement, unclassified journeys piling up before an FBT deadline.

See the intelligence layer

Anomaly

LTC556 fuel cost per 100 km rose 34% against its own six-week baseline.

Distance is flat, idle time is up 61%. Two stops now exceed 25 minutes with the engine running.

3 trips citedFuel & idle

ComplianceDUE IN 8 DAYS

14 journeys are unclassified with the 90-day period closing.

Four drivers hold all 14. A single reminder resolves the period before it closes.

06Built for the way fleets actually run

Three jobs, one system

Corporate & shared fleets

Multi-site pools, cost-centre allocation, approval hierarchies, EV charge status and a booking experience staff will use without training.

PoolsApprovalsCost centres

Trade & field service

Utes and vans that leave at 6:45am. Geofenced sites, job-linked journeys, harsh-event flags, service intervals by odometer instead of calendar guesswork.

GeofencesJob tripsService due

The fleet manager's day

One queue: approvals waiting, WoF expiring, journeys unclassified, devices offline, incidents open. Cleared from a phone between meetings.

One queueMobile-firstAudit trail

07Articles

Field notes on telematics, safety and the EV transition

All articles

5 min

Why your GPS trace lies, and what road-snapping actually fixes

Every fleet platform shows you a line on a map and calls it the trip. That line is a reconstruction, and how it was reconstructed decides whether the distance on your FBT return is defensible.