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NEWVectis AI Connector

Your fleet, inside the AI you already use

Ask Claude, ChatGPT or Copilot about your Vectis data in plain English. You sign in as yourself, so it sees what you can see in Vectis and nothing more.

Connect your AIRead how it works
  • Claude
  • ChatGPT
  • Microsoft Copilot Studio

WORKS WITH

  • Claude
  • ChatGPT
  • Microsoft Copilot Studio
  • and other AI apps that support the Model Context Protocol
01Plain English

Ask anything about your fleet

No report builder, no exports. Ask the way you would ask a colleague, and the answer comes from your Vectis records.

COMPLIANCE

Which vehicles are due for a WoF this month?

Which vans are near the end of their RUC licence?

TRIPS & DRIVERS

Show me the last 15 trips and profile the driver

Which drivers had the most excessive idling last week?

BOOKINGS

Is there a ute free in the Hamilton pool on Thursday morning?

COSTS

Summarise fuel spend by pool last month, in NZD

LIVE LOCATION

Where is KXR412 right now?

02Capabilities

What it can do

Fleet data

Vehicles and locations, trips, bookings, drivers, fault codes, fuel, RUC, inspections, geofences and compliance, plus utilisation, behaviour and cost summaries.

Search & cite

ChatGPT deep research and company knowledge can search your Vectis records and link each answer back to the record in Vectis.

Dashboards & reports

Combine fleet data with what your AI already does well: charts, dashboards, reports, emails and plans.

Safe changes

The AI can propose a booking, a status update or a reminder. Nothing changes until you confirm, and changes stay off until an admin allows them.

Documents & guides

Your Vectis documents and guides are searchable too, so a policy question and a fleet question can be answered together.

Works where you work

Claude, ChatGPT and Microsoft Copilot Studio, and through Copilot Studio, Microsoft 365 Copilot and Teams. Other AI apps that support the open Model Context Protocol can connect too.

03Changes you control

The AI suggests. You decide.

An AI app can prepare a change for you. It is only applied after you confirm it, and every change is logged.

  1. 1

    The AI proposes

    You ask it to put KXR412 back into service after its WoF. It prepares the change, but does not make it.

    Proposed changeKXR412
    Vehicle statusUpdate
    NoteWoF passed 26 Sep
  2. 2

    You confirm

    Right there in the chat where the AI app supports it, or with a link to approve in Vectis.

    BeforeAvailable
    AfterIn service
    ConfirmDecline
  3. 3

    Applied and logged

    The change is made as you, with your permissions, and recorded in the Vectis audit log.

    Audit log14:02
    KXR412Status → In service
    Confirmed byYou, via AI Connector

Cancellations and other destructive changes are only ever approved inside Vectis.

04Security built in

The AI never gets more access than you have

Every request is checked against your current Vectis role and pools. If you lose access in Vectis, the AI loses it too.

Security at Vectis
  • Signs in as you, SSO included

    Use your normal Vectis login or company single sign-on. Your password is never given to the AI app.

  • Sees only what your role allows

    Your role and pool access apply to every request, exactly as they do in Vectis.

  • Admin controls

    Choose which AI apps may connect, see who is connected and how much each app is used, and switch it off at once.

  • Disconnect anytime

    Anyone can disconnect an AI app from their Vectis profile, on the web or on mobile.

  • Everything audited

    Every request through the connector is recorded in the Vectis audit log.

  • Australian data residency respected

    Organisations that keep their data in Australia must accept a data notice before anything can connect.

05Set up

Set up in two minutes

An administrator turns it on once. After that, each person connects their own AI app and signs in as themselves.

  1. Admin turns it on

    In Vectis, go to Settings → AI Connector and choose which AI apps may connect.

  2. Copy the server URL

    Share it with your team. It is the same for everyone in your organisation.

  3. Add Vectis in your AI app

    Paste the URL into Claude, ChatGPT or Copilot Studio. The exact path is alongside.

  4. Sign in and approve

    Sign in with your Vectis login or SSO and approve the connection.

Settings → Connectors → Add custom connector

  1. Open Settings, then Connectors.
  2. Choose Add custom connector and name it Vectis.
  3. Paste the server URL from your administrator.
  4. Connect, sign in to Vectis and approve.

Settings → Apps & Connectors → Developer mode

  1. Open Settings, then Apps & Connectors.
  2. Turn on developer mode, then create a new connector.
  3. Paste the server URL from your administrator.
  4. Sign in to Vectis and approve.

Your agent → Tools → Add a tool → Model Context Protocol

  1. In Copilot Studio, open your agent and add a new tool.
  2. Choose Model Context Protocol and paste the server URL.
  3. Set authentication to OAuth 2.0 with Dynamic discovery.
  4. Create a connection, sign in to Vectis and approve.

Menu names can change as these apps update.

06Vectis AI, both ways

Vectis AI inside Vectis. Vectis inside your AI.

Two ways to use AI with your fleet. Most teams will use both.

Vectis AI Assistant

Inside Vectis
Where
In the Vectis web and mobile apps.
Best for
Watching the fleet for you: AI Watchdog, Fleet Digest, Report Insights, Anomaly Detection, Conversational AI and the Onboarding Assistant.
Access
Your Vectis role and pools.
Changes
Proposed by the assistant, confirmed by you.
Vectis AI inside Vectis

Vectis AI Connector

Inside your AI
Where
In Claude, ChatGPT or Microsoft Copilot Studio.
Best for
Answering questions next to your other work, and turning fleet data into charts, reports, emails and plans.
Access
The same: your Vectis role and pools, checked on every request.
Changes
Proposed by the AI app, confirmed by you. Off until an admin allows them.
Connect your AI
07

Questions

Can the AI change my data?

Only if your administrator allows changes, and only after you confirm each one. The AI app can propose changes such as a vehicle status, a note, a booking or a reminder. You approve in the chat where the app supports it, or through a link in Vectis. Cancellations and other destructive changes can only be approved inside Vectis.

What data does the AI app see?

Only what you could already see in Vectis. Every request uses your current role and pool access, so if you cannot see a vehicle, pool or driver in Vectis, neither can the AI app.

Do I need IT to set it up?

A Vectis administrator turns it on under Settings → AI Connector and shares the server URL. Each person then adds Vectis in their AI app and signs in.

Does it work with SSO?

Yes. You sign in with your normal Vectis login, including company single sign-on. Your password is never given to the AI app.

Can I turn it off?

Yes. Administrators can turn the connector off for the whole organisation at once. Anyone can disconnect an AI app from their own profile, on the web or on mobile.

Which AI apps are supported?

Claude, ChatGPT and Microsoft Copilot Studio. A Copilot Studio agent can be published to Microsoft 365 Copilot and Teams. Because the connector is built on the open Model Context Protocol, other AI apps that support it can connect too.

Where is my data processed?

When you ask a question, the answer is processed by the AI provider you chose, under that provider's terms. Organisations that keep their data in Australia must accept a data notice before anything can connect.

Bring Vectis into your AI

Turn it on in Settings, connect your AI app, and ask your first question.

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