Smart key cabinets that are part of Vectis. Each key is released to the right person, for the right vehicle, at the right time. Return it to a Vault at any of your sites, and Vectis knows where the key and the vehicle are.
You can book a vehicle in seconds. Then someone has to find the key.
A missing key takes a vehicle off the road until someone finds it or pays for a new one.
Half-filled, hard to read, and no help when you need to know who had a vehicle on Tuesday.
The vehicle sits in the yard, booked by someone else, with its key in a jacket pocket across town.
One office runs short while another has cars no one needs, and someone drives one back.
A dent, an empty tank or a fine arrives, and the trail goes cold at the key hook.
Vectis Vault puts the key under the same control as the booking, the vehicle and the driver.
Most key cabinets assume the key comes back to the cabinet it left from. Vault doesn't. A driver can pick up in Hamilton and drop off in Tauranga, and Vectis knows exactly where the key and the vehicle are.
If the key is in Tauranga but the vehicle is still in Hamilton, Vectis flags it to the fleet manager.
A driver books a vehicle from Site A, with the return set to Site B.
Hamilton → TaurangaAt the Site A Vault, they sign in with a staff card, PIN, face or fingerprint. Only the booked vehicle's slot unlocks and lights green. A photo is taken.
Slot 14 · 08:12The vehicle's Vectis telematics tracker reports the trip live.
In transit · liveAt Site B, the key goes into any empty slot. The Vault reads its tag, locks it in and records the return.
Slot 07 · 14:32Vectis checks the vehicle is parked inside the Site B geofence, closes the trip and moves it to Site B's pool, ready to book.
Tauranga pool · bookableStaff stop spending hours, and fuel, returning vehicles to their home site just to put a key on a hook.
The cabinet and the telematics confirm each other. A key in the right place with the vehicle in the wrong place is caught, not missed.
Vehicles end up where people need them, and each one is bookable from where it actually is.
The touchscreen runs Vectis, so it already knows the booking.
01Sign inCard, PIN, face or fingerprint.
02Booking foundLicence and induction checks run first.
03Slot 14 unlocksOnly that slot. Every other key stays locked.
04Take the keyThe cabinet photographs the collection.
05DoneThe collection is in Vectis before the door closes.
Vault is a screen in Vectis, next to bookings, vehicles and drivers. No separate login.
KEY 0A3F-91C2HAM → TGA14:30KEY 7D10-3E8BHAM → AKL16:002h 10m09:123 minMany imported key cabinets send every event through the manufacturer's overseas servers. Vault doesn't. The cabinet runs Vectis software and talks only to Vectis.
Events take a detour through servers you don't control, and keys live in a separate system from your vehicles.
The touchscreen app, the servers and the data are all Vectis, from the slot to the dashboard.
Nothing goes to a hardware maker's servers, here or overseas.
The cabinet talks only to Vectis, hosted in New Zealand and Australia.
Vehicles, keys, bookings and drivers together, with no separate key management login.
Start with the size that fits each site. Add slots when you need them.
Small office or depot.
Medium depot.
Large depot or head office.
Adds slots to any Vault.
Pool vehicles shared across offices, depots and service centres.
Regional offices with shared fleets and strict audit needs.
Field crews moving between depots and on-call sites.
Utes and vans that follow the work from site to site.
Community and hospital fleets shared across campuses.
Anywhere a vehicle might finish the day somewhere other than it started.
Vault keeps working offline. Staff can still collect and return keys, and every event syncs to Vectis when the connection is back.
A backup battery keeps the cabinet working through power cuts.
Yes. Each slot reads the key's tag, so any empty slot will do, in any Vault at any of your sites. The slot lights show where there's space.
Yes. Vault records every collection and return on its own. One-way returns are verified most strongly when the vehicle has a Vectis tracker, because Vectis can then confirm the vehicle is parked at the site where its key was returned.
In Vectis, hosted in New Zealand and Australia. The cabinet talks only to Vectis. Nothing goes to a hardware vendor's cloud.
Yes. A Vault Expansion adds 20 to 50 slots to any Vault.
Each key ring gets an RFID tag, fixed with a tamper-evident security seal. If a seal is broken or an unknown tag turns up, it shows.
No. Vault is part of Vectis, alongside your vehicles, bookings and drivers.
Vectis know at the time of booking where the drop off location will be and intelligently manage the slot schedule to ensure there will be availability. Vectis will reserve a drop off slot for a threshold period knowing that it will become available during this time.
Vectis Vault is launching soon. Register interest, and we'll be in touch.
We'll only use your details to talk to you about Vectis Vault.