Skip to content
Vectis
Book a demo

Adding vehicles

Add vehicles one at a time or import them in bulk from a spreadsheet.

Adding a single vehicle

  1. Open Vehicles

    Select Vehicles under Fleet in the sidebar, then select Add Vehicle.

  2. Fill in the required fields

    Registration, Make, Model, Fuel Type and Pool are required.

  3. Add any other details

    You can also record the fleet number, year, colour, VIN, odometer (km), transmission, seating capacity, asset type, body type and first-registered date.

Bulk import

For larger fleets, import vehicles from a CSV file instead.

  1. Open Vehicle Import

    Select Vehicle Import under Fleet in the sidebar.

  2. Download the template

    Select Download Template to see the expected format. The columns are registration, make, model, year, colour, vin, odometer, fleet_number, fuel_type, transmission, seating_capacity, pool_name, asset_type, body_type and notes.

  3. Upload and validate

    Drop your CSV file on the upload area (or browse for it), then select Validate & Preview. Fix any rows with errors before you continue.

  4. Import

    Select Import to create the valid vehicles.

Vehicle status

New vehicles start as Available. From a vehicle's page, Change Status sets it to Available, Booked, Checked Out or In Service. When a vehicle leaves the fleet, use Decommission instead; see Fleet management.