Classifying journeys

An unclassified journey doesn't count towards the business use percentage until it is classified.

Entries created from telematics#

When a vehicle has a telematics device, Vectis can create logbook entries from the trips it records. What happens depends on your organisation's automation mode:

Trips shorter than your minimum distance or duration are ignored, and the same trip never creates two entries.

What the entry contains#

• start and end times;
• start and end odometer readings from the device;
• start and end GPS positions and the route;
• the distance, from the odometer or GPS;
• the vehicle linked to the device, and the driver (see below);
• the source Telematics;
• the journey type Unclassified, unless geofences classify it.

Which driver it's assigned to#

Vectis looks for the driver in this order:

1. the active booking for the vehicle at the time of the trip;
2. the most recent check-out of the vehicle;
3. the vehicle's primary or assigned driver, if one is set.

If none is found, the entry is flagged as unassigned for an administrator to review.

Automatic logbook periods#

If a vehicle has no active logbook period when an entry is created, Vectis creates an active period for it, so coverage continues without anyone setting it up.

Classify in the mobile app#

The classification queue lists the unclassified entries for your vehicles, each with the date and time, start and end locations, distance and a small map.

• Swipe right for Business.
• Swipe left for Private.
• Long press for Home to Work.
• Use Classify All as Business or Classify All as Private to do several at once.

The Logbook tab shows a badge with the number of unclassified entries. When a new entry is created from telematics, you get a push notification ("New journey detected — classify as business or private"). Tap it to open the queue.

Classify on the web#

1. Open Classify Journeys

   Go to Logbooks → Classify Journeys.

2. Choose entries

   Review the unclassified entries and select one, or tick several.

3. Classify them

   Choose Business, Private or Home to Work. For business journeys, enter the business purpose.

When unclassified entries exist, other logbook pages show a banner linking to Classify Journeys.

Automatic classification with geofences#

With Fully Automatic mode, geofence zones classify entries:

Each classification has a confidence level: