Utilisation reports
Use Vehicle Utilisation and Pool Utilisation to see how much of the time your vehicles are booked, and to find under-used vehicles and busy periods.
The utilisation reports compare the hours your vehicles were booked with the hours they were available. Use them to spot vehicles that are rarely used, and pools that are busier than others.
Both are under Utilisation in the Reports menu. For the steps that apply to every report, see Reports & analytics.
Vehicle Utilisation
Vehicle Utilisation is the first report in the menu, so it opens when you select Reports.
Choose a period
Select a quick range such as This Month, Last Quarter or Year to Date, or set your own From and To dates.
Run the report
Select Run Report.
Read the results
A chart titled Utilisation by Vehicle is followed by a table with one row per vehicle.
The table columns are:
| Column | Meaning |
|---|---|
| Vehicle | The vehicle. |
| Pool | The pool it belongs to. |
| Booked Hrs | Hours the vehicle was booked in the period. |
| Available Hrs | Hours the vehicle was available to book in the period. |
| Utilisation % | Booked hours as a share of available hours. |
| Bookings | The number of bookings. |
Select a row to open the bookings behind it. Each booking shows the Driver, Start, End, Purpose and Distance. Select the row again to close it.
Select Export CSV to download the table.
Pool Utilisation
Pool Utilisation groups the same measures by pool and by month, which helps you decide whether a location has too many or too few vehicles.
Choose a period and select Run Report. The page shows:
- Utilisation by Period: a chart and a table with the Pool, Period, Vehicles, Booked Hrs, Available Hrs, Utilisation % and Bookings.
- Daily Utilisation: a chart of the same measure day by day.
- Hour-of-Day Utilisation Heatmap: a grid of days of the week against hours of the day. Hover over a cell to see its utilisation percentage and number of bookings, so you can see when the pool is busiest.
Export CSV downloads the monthly table.